Confidentiality and protection of personal data

ACCESS FINANCIAL SERVICES IFN IFN SA (1) ("AFS") is committed to protecting the confidentiality of information brought to its attention As part of this fundamental obligation, AFS is committed to the protection and appropriate use of personally identifiable information (sometimes referred to as "Personally Identifiable Information" or "PII") that has been collected through its websites. In general, it is our intent to collect only personally identifiable information that is voluntarily provided by visitors to our websites and that is minimally necessary to provide information about AFS services and employment opportunities Please read this Online Data Privacy Statement ("Online Privacy Statement" or "Privacy Statement") to learn more about how we collect, use, transmit and protect the PII we have obtained


 

Collection and Use of PII

We obtain PII about you if you choose to provide it to us - for example, to contact people by mail or to register for certain services. Once you have registered and/or submitted personal data on our websites, you have also agreed to the use of that data in accordance with this Privacy Statement. Your personal data is not used for any other purpose unless we obtain your permission or unless required or permitted by law or professional standards. For example, if you send us an email message requesting information about AFS, we will use your email address and other information you provide to respond to your request. If you send us a curriculum vitae (resume) to apply online for a position with AFS, we will use the information you provide to identify a suitable AFS position available. AFS generally only collects personal information necessary to respond to the visitor's request. In cases where additional, optional information is required, you will be informed at that stage of data collection. AFS collects personal information of a confidential nature only when individuals volunteer such information or when required or permitted to collect such information by law or professional standards. Sensitive information may include personal data relating to a person's race, ethnicity, political beliefs, trade union membership, religious or other similar beliefs, physical or mental health, sexual life or criminal record. It is up to you when you wish to provide AFS with confidential information and you are requested not to provide information to AFS under any circumstances whatsoever, unless you consent to AFS using it for legitimate business purposes and to the transfer and storage of such information in AFS databases. If you wish to find out whether providing AFS with confidential information is or may be necessary or appropriate for specific purposes, please contact AFS at the address indicated below


 

Automatic collection of PII

In some situations, AFS automatically collects certain types of information when you visit our websites or through the emails we exchange. Automated technologies may include the use of log files generated at the web server level to collect IP addresses, cookies, and web beacon technologies The collection of this information will enable us to better understand and improve the performance, usability and efficiency of AFS websites and measure the effectiveness of our marketing activities


 

IP Addresses

An IP address is a number assigned to your computer whenever you access the internet. It allows computers and servers to recognize and communicate with each other. The IP addresses from which visitors appear to be coming from can be logged for IT security and system diagnostic purposes. This information can also be used in aggregated form for trend and website performance analysis.


 

Cookies

A "cookie" is a piece of short text that a website places in your browser's cookie file that allows the website to remember who you are. Cookies cannot be used to run programs or introduce viruses into your computer. AFS only uses cookies in compliance with applicable laws. Cookies alone do not tell us your e-mail address or otherwise identify you personally. If you visit the AFS website, we use cookies to compile aggregate statistics that help us determine which areas of the site are preferred by the visitor. If you subsequently register on the AFS website, this information may be associated with a cookie to facilitate and personalize your online input (e.g., by sending a welcome message when you return or providing you with access to your registration information). You have the choice whether or not to accept cookies. You can set your browser to inform you when you receive a cookie or to reject it. However, you should be aware that if you do not accept cookies, you may not be able to fully access all the features of our website.


 

Web beacon technologies

A web beacon is a small image file within a web page that can be used to collect certain information from your computer such as your IP address, when the content was visited, browser type and whether cookies have been previously installed by the same server AFS uses web beacons only in compliance with applicable laws. AFS or its service providers may use web beacons to track the effectiveness of third party websites that provide recruitment or marketing services to us or to perform consolidated visitor statistics and manage cookies. You have the option to make some web beacons unusable by rejecting the associated cookie files. The web beacon file may still record an anonymous visit from your IP, but the cookie information will not be recorded In some of our communications, we may confirm a recipient's email address through links embedded in the messages. We collect this information to measure user interest and facilitate future user outreach.


 

Transmission and transfer of IP

We do not transmit PII to unaffiliated third parties, except when necessary for our legitimate professional and business needs, to respond to your requests, and/or when required or permitted to do so by law or professional standards In some situations, AFS may also transmit PII about you to various outside companies or service providers who work on our behalf to fulfill your requests. In addition, AFS may transfer certain PII across geographic borders to other AFS member firms or outside companies working with us or on our behalf. AFS may also store PII in a jurisdiction other than that in which you are based By providing PII on the AFS website, visitors consent to this cross-border transfer and/or storage of their data AFS may also disclose PII in connection with the sale, assignment or other transfer of business on the website to which the data relates in order to respond to requests from government or law enforcement authorities or when required by applicable laws, court orders or government regulations. Such disclosures may also be necessary in the event of a data privacy or security audit and/or to investigate or respond to a complaint or in the event of an element of data security risk AFS does not sell PII to third parties. AFS will also not transfer PII provided by you to any third parties for use for marketing purposes.

​

​

Option

You have several choices regarding your use of our website In general, you are not required to provide any PII when you visit our website, but AFS may ask you to provide certain PII in order to receive additional information about our services and/or events. In certain situations, our website may ask for your permission to use your PII, and you may accept or decline these uses If you opt-in to certain services or communications, for example an e-newsletter, you may unsubscribe at any time by following the instructions included in each communication If you no longer wish to receive a service or communication, we will attempt to delete your personal data immediately, although we may request additional information from you before we can process your request. As specified above, if you wish to prevent cookies from tracking you as you browse our website, you can reset your browser to refuse all cookies or to indicate that a cookie is being sent. Please note, however, that if you choose to decline cookies, certain portions of our website may not operate at normal settings.

 

Access

If you have submitted personal data to AFS, you have the right to reasonable access to that data to rectify any inaccuracies You may also make a request to update or delete information about you by contacting protectiadatelor@afsromania.ro, and we will use all reasonable and practical efforts to respond promptly to your request, as long as it complies with applicable laws and professional standards.


 

Data Security and Integrity

AFS has implemented reasonable security policies and procedures to protect personal information from loss, misuse, unauthorized alteration or destruction. However, despite AFS's best efforts, absolute security against all risks cannot be guaranteed. To the greatest extent possible, access to your personal data is strictly limited to those who have a need to know. Persons who have access to this data must maintain the confidentiality of this data. We also make reasonable efforts to retain personal information only as long as necessary to comply with a request from an individual or until that individual requests its deletion

Links to other websites

We want you to be aware that the AFS website may contain links to other websites, including the websites of other companies that are not governed by this Privacy Statement, but by other privacy statements that may be different. We recommend that users review the privacy policy of each website they visit before disclosing personal information.


 

Changes to this policy

AFS may amend this Privacy Statement to reflect our current privacy practices. When we make changes to this statement, we will change the date the information was updated ("updated") at the top of this page. We encourage you to periodically review this Privacy Statement to be informed of how AFS is protecting your information.

 

Questions about the privacy policy and its application

AFS is committed to protecting the online privacy of your personal data. If you have any questions or comments about how we manage your personal data please contact us at protectiadatelor@afsromania.ro. You may also use this address to contact us with any questions regarding compliance with our Online Privacy Statement.

 

Your use of this Access Financial Services IFN IFN SA website is subject to this Privacy Policy available on our website.

 

If you do not agree to any of the terms of these provisions do not use our website or provide us with your personal data. Certain services/products may be conditional on the provision of your personal data.

 

By reading this document, you have been informed of your rights under the applicable legal provisions, namely: the right of access, the right to rectification, the right to erasure, the right to restriction of processing, the right to data portability, the right to object and automated individual processing.

 

By reading this document, you have acknowledged and understand that the personal data provided to AFS are determinant elements for accessing the products and services offered by AFS, and/or for the performance of the commercial/contractual activity, as well as for your participation in the recruitment/selection process.

 

By reading these provisions, by providing your personal data in order to access AFS products/services or to apply for AFS vacancies and/or by checking dedicated boxes on the website, you have been correctly, completely and accurately informed, you are aware of, fully understand and agree to:

- the processing of your personal data for the purposes specified in this document, on the basis of your express, unequivocal, freely given and informed consent

- that the processing of personal data as specified in the legislation in force and in this document will be carried out for the purposes of advertising, marketing (direct marketing), publicity, promotion/evaluation of products/services, promotion of events, promotional campaigns, competitions, lotteries, loyalty, transmission of newsletters, commercial communications for AFS services, on the basis of your express, unequivocal, freely given and informed consent

- the fact that AFS will process your personal data only to the extent necessary for the purposes mentioned in this document, in compliance with the legal measures of data security and confidentiality.

 

Rights of the data subject


As a data subject, you have the following rights with regard exclusively to your personal data, as provided by the General Data Protection Regulation:

1. The right to information: the right to be informed of the identity and contact details of the controller and of the Data Protection Officer, the purposes for which the data are processed, the categories of personal data concerned, the recipients or categories of recipients of the data, the existence of the rights provided for by the personal data protection legislation for the data subject and the conditions under which they may be exercised

2. the right of access to data: the right to obtain from the data controller confirmation as to whether or not the personal data concerning you are being processed by the controller

3. Right to rectification: the right to obtain the rectification of inaccurate data concerning you and the completion of incomplete data

4. The right to erasure ("right to be forgotten"): the right to obtain, insofar as the legal conditions are met, the erasure of personal data concerning you

5. The right to restriction of processing: the right to obtain, insofar as the legal requirements are met, the restriction of further processing of personal data concerning you.

6. The right to data portability: the right to receive personal data in a structured, commonly used and easily readable format

7. Right to object: the right to object at any time, on legitimate and legitimate grounds relating to his or her particular situation, to the processing of personal data concerning him or her, insofar as the legal requirements are met

8. The right not to be subject to an individual decision: the right to request and obtain the withdrawal, erasure or reassessment of any decision based solely on processing operations carried out by automated means (including profiling) which produces legal effects concerning you or similarly affects you to a significant extent

9. If you have given us your consent to process your data for any purpose, you also have the right to withdraw it at any time
    

In order to exercise these rights, you may address a written, dated and signed request to AFS Romania at Armand Calinescu Street, No. 26, Armand Business Center, 2nd Floor, Part A, Sector 2, Bucharest, 021012 Bucharest or by email to protectiadatelor@afsromania.ro


 

You also have the right to lodge a complaint to the competent data protection supervisory authority, namely to the

National Supervisory Authority for Personal Data Processing.


 

Address: B-dul G-ral Gheorghe Magheru 28-30, Sector 1, postal code 010336, Bucharest, Romania, tel. +40.318.059.211; +40.318.059.212, Fax: +40.318.059.220


e-mail: anspdcp@dataprotection.ro


web-site: www.dataprotection.ro


 

1) Wherever terms such as, "AFS, "we, "our," and "we/us," they refer to ACCESS FINANCIAL SERVICES IFN SA, a legal entity under the Romanian law.